Privacy Policy - Email Classifier

1. Introduction

Email Classifier ("the Application", "we", "us", or "our") is an AI-powered email management tool designed to help users efficiently manage their inbox through automated classification and prioritization. This Privacy Policy explains how we collect, use, store, and protect your information when you use our Application.

By using Email Classifier, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

Email Classifier requires access to your Gmail account to function properly. We collect and process the following information:

• Email Content: Subject lines, sender information, email body, and metadata (date, time, labels)
• Classification Data: AI-generated categories and priority levels assigned to your emails
• User Preferences: Custom classification rules and notification settings
• Account Information: Gmail address and basic profile information required for authentication
• Usage Logs: Application activity logs stored in Google Sheets for debugging and performance monitoring

3. How We Use Your Information

We use the collected information solely for the following purposes:

• Email Classification: Analyze email content to categorize and prioritize messages using AI/ML algorithms
• Notifications: Send Telegram notifications for important or high-priority emails as configured by you
• Performance Monitoring: Log application activity to ensure proper functionality and troubleshoot issues
• Service Improvement: Analyze usage patterns to enhance classification accuracy and user experience

4. Data Storage and Security

4.1 Storage Location

• Email Data: Processed in real-time and not permanently stored by the Application. Emails remain in your Gmail account
• Classification Logs: Stored in Google Sheets within your Google Drive account
• Authentication Tokens: Securely stored and encrypted following industry best practices

4.2 Security Measures

We implement appropriate technical and organizational security measures to protect your data:

• Encrypted connections (TLS/SSL) for all data transmission
• Secure OAuth 2.0 authentication with Google
• Limited access to data - only you and authorized application processes
• Regular security audits and updates
• No storage of email content beyond processing time

5. Data Sharing and Third Parties

We do not sell, trade, or rent your personal information to third parties. Your email data is processed solely for the functionality of the Application. We may share information only in the following limited circumstances:

• Service Providers: Google (Gmail API, Google Sheets), OpenAI (for AI classification), Telegram (for notifications)
• Legal Requirements: When required by law or to protect our rights
• With Your Consent: Any other sharing will only occur with your explicit permission

Note: The Application uses OpenAI APIs for email classification. Email content may be transmitted to OpenAI servers for processing but is not stored or used for training purposes according to OpenAI's data usage policies.

6. Google API Services User Data Policy

Email Classifier's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

• We only request access to data necessary for the Application to function
• We do not use Gmail data for serving advertisements
• We do not allow humans to read your email data except as necessary for security purposes, to comply with applicable law, or with your explicit consent
• We do not transfer Gmail data to others unless necessary to provide/improve the Application, comply with applicable law, or as part of a merger/acquisition

7. Data Retention

• Email Content: Not retained. Processed in real-time only
• Classification Logs: Retained in your Google Sheets until you delete them
• Authentication Tokens: Retained until you revoke access or delete your account

8. Your Rights and Choices

You have the following rights regarding your data:

• Access: Review what data the Application has processed
• Revoke Access: Disconnect the Application from your Gmail account at any time via Google Account settings
• Delete Data: Delete classification logs stored in your Google Sheets
• Opt-Out: Stop using the Application and revoke permissions at any time
• Data Portability: Export your classification logs from Google Sheets in various formats

To revoke access, visit Google Account Permissions.

9. Children's Privacy

Email Classifier is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that are different from the laws of your country. By using the Application, you consent to the transfer of your information to these countries.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

12. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us at:

13. Compliance and Certifications

Email Classifier is committed to complying with applicable data protection laws and regulations, including:

• General Data Protection Regulation (GDPR) - European Union
• Google API Services User Data Policy
• OpenAI Usage Policies